hotdok uses artificial intelligence to automatically analyze and classify incoming documents and extract relevant data. The AI recognizes document types such as invoices, delivery notes or receipts and automatically assigns them to the appropriate workflows. This reduces manual steps and minimizes sources of error.
All data is stored in data centers in Switzerland and is subject to strict Swiss data protection guidelines. The infrastructure complies with international standards such as ISO 27001 and ISAE 3000 Type 2 and meets the requirements of the FINMA outsourcing regulation. The data is transmitted and stored in encrypted form — access is only possible via secure authentication procedures.
hotdok offers open API interfaces for integration into existing systems such as ERP, CRM or accounting software. Typical integration partners include Cash Ctrl, Exxas, and other integrations will be added soon. This allows hotdok to be seamlessly integrated into existing business processes without the need to change existing structures.
hotdok is modular and currently offers several core modules:
- Document management and classification of all business documents
- invoices Automated processing and tracking of invoices
- Expenses Digital recording, review and approval of expenditure
Each module can be used individually or in combination, depending on the needs and scope of the processes within the company.
hotdok offers a modular pricing model. The basic version is free and includes key core features such as document capture and limited workflow automation. Advanced modules, additional users, or integrations can be added individually. As a result, the platform remains scalable — from small businesses to large organizations.
With role-based access rights, comment functions and transparent approval processes, hotdok enables secure and structured collaboration. All team members can view the current processing status in real time, which avoids duplication and delays. In this way, processes remain comprehensible and decisions are documented.
We digitize your flood of documents — for faster processes, less effort and more focus on the essentials.