Supernurse, an association that allows nurses to participate in humanitarian missions, traditionally managed its finances — including income (such as participation fees and donations) and expenses (such as refunds and operating costs) — using a manual, paper-based system.

The goal was to completely digitize this error-prone process. The board needed a solution to minimize processing time, ensure transparency of financial flows, and ensure full compliance for the annual audit. Ultimately, the time and resources saved should be reinvested directly in the association's core task.

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hotdok has implemented an intelligent scan-to-inbox workflow. Association employees send all documents (both incoming and outgoing) to a special HotDok email address.

hotdok then takes over the entire automation process:

• Intelligent routing: hotdok automatically sorts documents into digital folders.
• Central storage: All documents are securely archived, which reduces the time required to prepare the annual financial statements.
• Transfer to the trustee for the financial statements.

Thanks to immediate classification and digital processing, Supernurse was able to reduce its administrative workload and now ensures full financial documentation of its charitable work.

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