The Integration of Hotdok and CashCtrl serves to automate the flow of financial documents and eliminates the usual problems associated with manual data entry in accounting. This configuration provides a consistently automated process for managing all documents that are relevant for accounts payable and expense reporting.

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As soon as an invoice or expense report has passed the approval workflow in Hotdok: Validated Data Transfer: The system is ready to securely transfer a complete, validated data package to CashCtrl. This includes the essential financial metadata (amounts, value added tax, data) and the original, audit-proof document, which ensures data integrity before recording.

Digital document linking:

‍The digitized document stored in Hotdok can be automatically linked to the corresponding journal entry or transaction data set in CashCtrl. This creates a transparent, uniform data source, which is essential for compliance with the GebüV and simplified audit.

The most important benefits of integrating Hotdok and CashCtrl:

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• Simplified bookkeeping: Fully automate the transfer of receipts and invoices, allowing you to focus on financial strategy rather than data input.
• GebÜV compliance: Maintain a complete, digital, and audit-proof trail from receipt capture in Hotdok to final booking in CashCtrl.
• Fast closing: Accelerate your monthly and annual closing cycles by ensuring all expense and AP data is consistently available and pre-coded.
• Workflow consistency: Utilize Hotdok's approval workflows for complex scenarios while relying on CashCtrl for core financial management.

The seamless flow of documents and data between the two platforms ensures your financial records are always accurate, accessible, and ready for your accountant or trustee.